Excel For Mac Formula Autofill Without Dragging
Deb is trying to AutoFill record numbers in a column of her worksheet; record 1 in the first cell, record 2 in the second cell, etc. The 'Enable Fill Handle' box is checked in Excel options. However, when she uses the AutoFill handle, it just pastes the same number in every cell.
As dates and times are stored in Excel as numbers, these can also be used with the Excel Autofill. By default, if you just type in a single date or time and drag the fill handle, dates and times will complete in a series, by adding one day (for dates), or one hour (for times). Excel autofill features offer the most effective ways to save time while filling out spreadsheets. You can do this by slightly changing your autofill procedure. Instead of clicking on the first cell and then dragging down from the lower right corner, you’re going to highlight the first two cells instead.
Deb is wondering how she can fix this. Based upon the described behavior, it sounds like Deb is trying to use AutoFill to create a series (1, 2, 3, etc.) when she isn't giving AutoFill enough information to determine that is what she wants to do. For example, enter the value 1 into cell A1 and the value 2 into cell A2. If you select cell A2 and use the AutoFill handle to drag downward, what happens is that Excel fills each of the cells with the value 2. Because you only started by selecting a single cell. On the other hand, if you select cells A1:A2 and then drag down, AutoFill will increment the value placed into each of the cells. Because it can analyze the information you started to enter in the cells and use it to determine how to fill the remaining cells with a series of values.
If, for some reason, you don't want to start with a selection of two cells, you could simply select one cell (A2) and hold down the Ctrl key as you drag the fill handle downward. AutoFill will override its normal determination (copy the selected value downward) by forcing a series of numbers into the filled cells. If you're still having problems, make sure that your filters are clear. If filters are turned on, they may cause the same number to repeat, even when selecting more than one cell. @adva Someone asked below about apostrophes. First double-checking that isn't your issue.
Apostrophes can only be seen in the edit bar, not in the cell unless you double-click it. I reproduced your problem by entering '5/1/18 in a cell. Autofill acts as you said. Not only that, but when I formatted the cell to date, it did not fix the issue. How can i get microsoft word on my mac for free. I had to remove the apostrophe for it to work. Further attempts to reproduce your issue.
Not involving apostrophes. I formatted a cell as Text first. Then typed 5/1/18 in it. Also reproduced your issue. THEN formatted that cell as Date and still not fixed. Therefore, if you had empty cells that were FORMATTED as TEXT.
You cannot fix your issue simply by reformatting them to Date. I had a heckuva time converting that cell to a real date or even copying that date to another cell, using Paste Special, to get the true date. What I finally did was copy the cell, when I went to paste in an empty cell, I had to use Paste Special (Ctrl+Alt+V) and choose Add from the dialog to get it to paste as a true date. My guess is that your cells are starting out formatted as Text. Not sure why, but that makes life very difficult for dates and numbers afterwards.
When dragging the fill handle in Microsoft Excel 2013, the quick analysis tools opens vice the auto fill. When the quick analysis is disabled by going to File/Options/General, it also disables the auto fill from showing despite enabling the fill handle and cell drag-and-drop under File/Options/Advance. This is occurring on a single worksheet of a workbook file.
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The other worksheets operates correctly. The quick analysis tool should show only when multiple cells are selected and not following cell drag-and-drop using the fill handle. Would you know why this is happening to a single worksheet?
Based on my research of the subject, there seems to be little rhyme or reason why this simple operation doesn't work consistently w/ filtered data and there doesn't seem to be a straight-forward fix; at least none that I could find. I am trying to autofill a very simple formula in Excel 2011 with my Mac OS 10.7.5. In column D I have one small number and in Column E I have another small number and I need to add these two together row by row in Column F. Simple formula.